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AI Policy Builder

Al Most businesses are using AI before they've decided how. This builds you a written policy in about three minutes: which tools are approved, what must never be typed into one, and who to tell when something goes wrong. Free, and nothing you enter leaves your browser.

The AI policy builder produces a general template based on the answers you give. It's general information, not legal, tax or professional advice, and it doesn't take account of your particular circumstances. Read what it produces, change what doesn't fit your business, and get your own legal advice on privacy, employment or intellectual property matters. Using this tool doesn't make you a client of Epplett & Co Ltd. Nothing you enter is transmitted to us or stored anywhere โ€” everything happens in your browser.

Free tool

Build your business AI policy

Ten questions, about three minutes, and you'll have a written AI policy you can hand to your team. Made for New Zealand businesses.

Nothing you type leaves your browser. We don't see it, store it, or send it anywhere.
01What's the business called?
02Which AI tools is the team allowed to use? Pick everything currently in use. A short, named list works far better than "use good judgement".
03Are these paid business accounts or free versions? It matters: free consumer accounts often use what you type to train the model.
04What does the team use AI for?
05Does any of that involve information about real people? Customers, staff, suppliers โ€” names, contact details, anything identifying.
06Does the business handle any of these? These get named specifically in your policy as off limits.
07Right now, does anyone check AI output before it goes out?
08Who signs off a new AI tool before anyone starts using it? A role is fine โ€” "the office manager", "either director".
09Who does the policy apply to?
10If something goes wrong, who should the team tell? One named person, so nobody has to guess in the moment.
Add a business name first โ€” everything else can stay blank.

You'll get a Word file and a print-ready version. Edit it however you like afterwards.

Before you use this. This is a starting template, not legal advice. It won't cover everything specific to your business, and it doesn't replace advice from a lawyer on privacy, employment or intellectual property. Read it, change what doesn't fit, and make sure your team has actually seen it.

Not sure what's safe to put into an AI tool?

If AI is touching your financial records, client data or payroll, we can talk you through where the real risks sit. Give us a call โ€” it's a short conversation.