Boosting Productivity with AI

Boosting Productivity with AI: How Tools Like ChatGPT, Otter.ai and Lawcyborg Are Transforming the Workplace

Artificial Intelligence (AI) is no longer a futuristic concept — it’s a practical, powerful tool being used by businesses of all sizes to save time, increase productivity, and work smarter. From drafting content to summarising meetings and even navigating complex legal language, AI tools are helping teams focus on what really matters. Let’s take a closer look at three standout platforms making a difference in today’s workplace: ChatGPT, Otter.ai, and Lawcyborg.

ChatGPT – Your On-Demand Writing Assistant, Brainstorming Buddy & Creative Powerhouse

ChatGPT is a conversational AI developed by OpenAI that can help with everything from writing emails and reports to brainstorming marketing ideas and simplifying technical jargon. It's like having an assistant who’s available 24/7, understands natural language, and can quickly generate polished content tailored to your tone and style.

In the workplace, teams use ChatGPT to draft proposals, reword tricky messages, plan internal communications, brainstorm event ideas, create checklists, and even write engaging social media captions. Beyond writing, ChatGPT can now generate visuals, create editable documents and spreadsheets, and help bring clarity to complex information.

Need a few clever prompt ideas to get started? Try:

• “Write a friendly follow-up email after a networking event.”

• “Summarise this meeting transcript into three key action points.”

• “Create a checklist for planning a client workshop or team event.”

• “Draft a social media post to celebrate a company milestone with a casual, upbeat tone.”

• “Design an image to promote our next team lunch – make it fun and inviting.”

• “Give me 5 blog title ideas about leadership in small businesses.”

ChatGPT works best when you give it clear context and specific instructions — and don’t be shy about asking it to try again or tweak its tone. You’ll be surprised at just how versatile and helpful it can be.

Otter.ai – Automated Meeting Notes and Transcriptions

Otter.ai is a game-changer for anyone who spends time in meetings or interviews. This AI tool records and transcribes conversations in real-time, allowing you to stay fully present without scrambling to take notes. The transcripts are searchable, editable, and can be shared with team members, making it easy to keep everyone in the loop.

Many businesses use Otter.ai to document key decisions, capture action points, and ensure they have an accurate record of discussions — especially useful for client meetings, project kickoffs, and brainstorming sessions. It integrates with popular video conferencing tools like Zoom, Google Meet, and Microsoft Teams, further simplifying the workflow.

Lawcyborg – Demystifying Legal Documents

Lawcyborg is a newer AI tool gaining traction in the professional services world, especially in areas like HR, operations, and small business management. It’s designed to help users understand and navigate legal documents by translating legal jargon into plain English and pointing out key risks or areas that might need further attention.

For businesses that regularly deal with contracts, service agreements, or compliance documents, Lawcyborg can be a valuable first layer of review. While it’s not a replacement for legal advice, it helps teams feel more confident and informed before passing documents onto a lawyer — saving time and money in the process.

Final Thoughts

AI is rapidly becoming part of the modern workplace toolkit — not to replace humans, but to amplify their work. Whether you’re looking to improve communication, increase efficiency, or make sense of complex information, tools like ChatGPT, Otter.ai, and Lawcyborg offer smart, accessible solutions. If your team hasn’t started experimenting with AI yet, now might be the perfect time to explore what’s possible.

Fun Fact: This blog? It may have been written by AI (hello from ChatGPT), but it was reviewed, tweaked, and approved by a real human before hitting publish. Just another example of how AI and people can make a pretty great team.